Posted: May 14, 2008
In Attendance:
Eileen Collomb, President
George (Bud) Kimball, Vice President
Joe Walsh, Secretary
Robert Burton, 2nd Vice President
Roger Geronimo, Treasurer
Jeff Gay, CAM
Landscaping: Landscaping continues to be the main issue in many resident's minds. Letters were read from numerous homeowners concerning this issue.
Written Communications: Jeff Gay received a couple of "Nasty Grams" from a resident unhappy with having to remove a for sale sign from his window. Other letters were read and most of the issues addressed had either been resolved prior to this meeting or were pending resolution.
Roofing: Bud Kimball gave a report in regards to current roof repairs in progress as well as roofs projected for repair within this fiscal year. 15 roofs will be replaced this year and some discussion ensued regarding whether or not additional bids were necessary to complete the project. The consensus of the Board was to follow through with the current roofing contractor as he has shown professionalism and his quality has been outstanding.
Irrigation/Sprinklers: Jeff Gay reported that quite a few of the sprinkler systems around the property had been repaired but there remained some issues in regards to sprinklers in the areas of Cartagena and Cristina Courts that were outside the scope of our maintenance crew's expertise. A motion was made by the Board, and passed unanimously to have these issues resolved by a professional at a cost not to exceed $5000.00. (as long as there aren't any unforeseen delays this work should wrapup within the next 2 weeks.)
Treasurer's Report: Roger Geronimo reported on our current assets and liabilities and explained various current expenditures and the overall state of the Conquistador Economy (our current assets are around $1,000,000.00 and our liabilities are negligible)
Comcast: In previous Board meetings there had been much debate about the television channels lost when Comcast took over Time Warner's territory. Essentially we have been paying more for less, A proposal letter was introduced from Comcast offering us an upgraded Digital-Preferred package, along with a converter box for an additional $7.95 per month. This proposal would have furnished our residents with quite a few additional channels, but the caveat was that The Board must agree to this contract collectively, basically stating that all residents had to absorb this cost increase or no deal. After much discussion, and The Board stating that they did not want the responsibility and added expense of selling upgraded cable to the residents, a vote was taken to not accept this proposal as written.
New Business:
Office Refurbishment: Jeff Gay stated that there was clearly a need to update the current office in order to project a professional atmosphere and increase work flow. Apparently prior to the meeting, Jeff and our President had some discussion about this issue and she concurred with Jeff's recommendation. Presently there is only one work station and an additional desk and computer station are required to allow an additional office person to function. The carpeting and paint are in dire need of repair and the overall layout is not very functional. Jeff had a projected cost for the remodel of approximately $3200.00 and the Board recommended that Jeff solidify pricing prior to June's meeting and a vote would be taken at that time.
Paving and Painting: Joe Walsh went into a lengthy dissertation, complete with charts and graphs, of how our current reserves relate to the work needed to complete these projects.
The decision of the Board was to get additional quotes for painting and if and when painting is to commence, Phase 1 would be first, followed by Phase 2. As far as paving, the areas of Alcira and Tarragona were approved to be repaved soon. (There are other paving needs throughout the complex that will be addressed on a budgetary basis. Unfortunately, Asphalt has a very high oil base and with the high cost of oil, due diligence is required. As is the case at the gas pumps the fluctuating prices also effect paving costs.)
Reserves Committee: A reserves committee was enacted in order to conduct research in regards to our current reserves and the replacement life of our common areas and grounds. (This is a much needed committee. Their charge is to come up with a plan to assure that our capital reserve budgets will be sufficient to address current and future needs.)
Summary: Overall, this was a very productive meeting. The Board accomplished a pretty lengthy agenda. The only negative comment that I can make is that this Board needs to keep Mr. Walsh under wraps! He never should have been allowed to carry on as long as he did.
The next meeting date is Tuesday June 17, 2008 at 7:00pm.
Highlights of Board of Director's Meeting May 13
"We expect to see more members of our community at the next meeting.
Remember, "YOU CAN" make a difference."